As directed by the President and Members of the Board of Trustees, it shall be the policy of the Salk Institute to endorse positive efforts to procure supplies, equipment, and other services consistent with current applicable federal and local government guidelines as related to procurement practices. Consistent with this policy, the Procurement department is designated to secure these materials and services as required. In general practice, the official commitment of Salk funds for these materials and services shall be made only through authorized Procurement staff.
The Salk Institute encourages internal clients to do business with small, minority owned, women owned, veteran owned and other diverse businesses.
BUYING AND SIGNATURE AUTHORITY
Only certain Procurement Services Department personnel are authorized to sign contracts, quotes or other procurement related documents unless official delegation for specific documents or circumstances has been granted to another in writing by the Salk’s Board of Trustees, President, Senior Vice President, or Chief Financial Officer. Forward any requests for signature to Procurement or the Office of Technology Development for evaluation. The Senior Director of Procurement Services has been granted signature authority by the Senior Vice President and Chief Financial Officer of Salk for the majority of Salk’s procurement related documents.
CODE OF ETHICS
Salk’s Procurement Services Department operates under the guidance of the Institute for Supply Management’s (ISM) Principals and Standards of Ethical Supply Management Conduct. All Salk suppliers shall assist Procurement Services in upholding these ISM principals, promote the highest ethical standards and maintain integrity in all dealings with the Institute.
Suppliers attempting to engage Salk employees or its affiliates in any behavior contrary to these ethical guidelines may be removed immediately from Salk premises and banned from doing further business with the Institute if any such allegations of misconduct substantiated.
CONFLICT OF INTEREST
The Salk Institute must comply with the procurement regulations as set forth by the U.S. Government Office of Management and Budget circular A-110. Regulations include that no employee, officer, or agent shall participate in the selection, award or administration of a contract supported by Federal funds if a real or apparent conflict of interest would be involved which would interfere, or appear to interfere with, that person’s ability to be completely impartial and loyal to the Salk Institutes interests. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in the supplier submitting quotes, participating in a formal bid process or being selected for the contract. . In addition, the officers, employees, and agents of the recipient shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements.