Thank you for your interest in doing business with us!
Carefully review the information contained on this website to learn more about how you can be a part of Salk’s mission.
The Salk Institute for Biological Studies is one of the world’s preeminent basic research institutions where renowned scientists make groundbreaking discoveries studying neuroscience, genetics, cell and plant biology and related disciplines. To support Salk’s foremost scientific minds in their innovative biological research we require our suppliers to provide the best value and highest quality goods and services to meet a broad spectrum of requirements including those related to administration and facilities maintenance.
Procurement Services strives to maintain efficient and effective processes with reliable suppliers, who have demonstrated that their products and services consistently meet the highest of standards required to meet the ongoing research and associated administrative needs of the Institute.
COMPLIANCE
The responsibility of the Procurement Services Department is to source, procure, inspect, deliver and ship all the materials and services required to meet the goals of the Institute. Effective July 1, 2018, the Salk Institute for Biological Studies will comply with Procurement Standards as defined in 2 CFR 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards”, Subpart D, Sections 200.318 -200.326, for all federal grant funded procurements.
DOING BUSINESS DURING COVID-19
To help protect the safety of Salk’s employees and suppliers, all individuals entering a Salk location or facility owned, rented or leased by Salk (“Salk Premises”) are required to strictly follow all posted Salk health and safety measures. By entering Salk Premises, individuals accept the Salk health and safety guidelines as being sufficient to protect themselves from exposure to the SARS-CoV-2 virus and agree to adhere to all posted Salk health and safety guidelines.
Salk Health & Safety Guidance for Individuals Entering Salk Premises
The health and safety of our employees remains our highest priority. Salk’s Crisis Management Team COVID-19 Task Force continues to monitor and comply with all federal, state and county public health orders regarding the COVID-19 pandemic, including measures to prevent spread of the virus. Members of the Institute’s leadership and faculty communicate regularly with other research organizations to verify and exchange best practices. This information sharing is a valuable component of how Salk policies and guidelines are developed and implemented.
Safe Reopening Plans have been submitted by the Salk Institute to both the State of California and County of San Diego County.
POSTED HEALTH & SAFETY GUIDELINES
All individuals entering a Salk Premises must read and adhere to posted Salk Protective Measures posted throughout Salk facilities and posted online here.
Face masks are not required on Salk Premises for fully vaccinated individuals. Individuals not fully vaccinated will be required to wear a face mask inside the Salk Premises.
SUPPLIERS MUST BE SYMPTOM-FREE TO ENTER SALK PREMISES
Any individual entering a Salk Premises is required to be free of all symptoms associated with COVID-19. Suppliers who believe they have been in close contact with someone demonstrating symptoms of illness within the past 5 days of entering the Salk Premises, or have symptoms of illness themselves, are prohibited from entering any Salk Premises for the safety of the Salk community.
IF A SUPPLIER DEVELOPS SYMPTOMS
If a supplier develops symptoms while working at a Salk Premises, you must immediately inform Salk’s EH&S Department at safety@salk.edu and immediately exit Salk Premises.
If a supplier or contractor develops symptoms within 10 days of being at any Salk Premises, supplier should email COVID19@salk.edu to report symptoms and begin a confidential contact tracing investigation, if applicable.
COMPLIANCE
Individuals entering Salk Premises are required to comply with all Salk Protective Measures. In the event an individual is observed not complying with the Protective Measures, the individual will be directed to comply by staff from EH&S and/or Human Resources. If further action becomes necessary to ensure compliance, Human Resources, EH&S and the VP/CSO will review, evaluate and implement additional measures deemed appropriate and necessary to ensure a safe workplace.
SALK REMAINS CLOSED TO THE PUBLIC
All Salk Premises remain closed to the public but are accessible for business and research purposes. Anyone who is required to perform work on Salk Premises must register in advance with the Security Services Department.
UPDATES TO THIS POSTING
Updates to this information will be provided in accordance with any changes in federal, state or local public health orders.
Last Update: March 21, 2022
PROCUREMENT
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As directed by the President and Members of the Board of Trustees, it shall be the policy of the Salk Institute to endorse positive efforts to procure supplies, equipment, and other services consistent with current applicable federal and local government guidelines as related to procurement practices. Consistent with this policy, the Procurement department is designated to secure these materials and services as required. In general practice, the official commitment of Salk funds for these materials and services shall be made only through authorized Procurement staff.
The Salk Institute encourages internal clients to do business with small, minority owned, women owned, veteran owned and other diverse businesses.
BUYING AND SIGNATURE AUTHORITY
Only Procurement Services Department personnel are authorized to sign contracts, quotes or other procurement related documents unless official delegation for specific documents or circumstances has been granted to another by the Board of Trustees, one of the Senior Executive Officers or their direct delegate(s). Forward any requests for signature to Procurement or the Office of Technology Development for evaluation. The Director of Procurement Services has been granted signature authority by the Senior Vice President and Chief Financial Officer of Salk for the majority of Salk’s procurement related documents.
CODE OF ETHICS
Salk’s Procurement Services Department operates under the guidance of the Institute for Supply Management’s (ISM) Principals and Standards of Ethical Supply Management Conduct. All Salk suppliers shall assist Procurement Services in upholding these ISM principals, promote the highest ethical standards and maintain integrity in all dealings with the Institute.
Suppliers attempting to engage Salk employees or its affiliates in any behavior contrary to these ethical guidelines may be removed immediately from Salk premises and banned from doing further business with the Institute if any such allegations of misconduct substantiated.
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CONFLICT OF INTEREST
The Salk Institute must comply with the procurement regulations as set forth by the U.S. Government Office of Management and Budget circular A-110. Regulations include that no employee, officer, or agent shall participate in the selection, award or administration of a contract supported by Federal funds if a real or apparent conflict of interest would be involved which would interfere, or appear to interfere with, that person’s ability to be completely impartial and loyal to the Salk Institutes interests. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in the supplier submitting quotes, participating in a formal bid process or being selected for the contract. . In addition, the officers, employees, and agents of the recipient shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, or parties to sub-agreements.
LOGISTICS OPERATIONS
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Logistics Operations is a function of Procurement Services and includes Shipping, Receiving and Mail Services operations. These operational areas are responsible for ensuring accurate receipt and delivery of goods and mail to internal clients and processing outgoing shipping.
DELIVERY REQUIREMENTS
The Salk Institute operates under a Central Receiving delivery process. Unless your purchase order states otherwise, all incoming goods should be delivered to the main Salk delivery dock at 10010 N Torrey Pines Rd, La Jolla, CA 92037 Monday – Friday (excluding holidays and closures) between the hours of 7:30am – 4:00 pm.
PACKAGE LABELING
All package labels and packing slips must include the department delivery code, requester name and purchase order number. This information will be provided for you on each purchase order.
Each carton must have an individual delivery label, even if multiple packages for one purchase order are shrink wrapped onto a pallet.
Example:
Salk Institute
Attn: MCBL-H/T.HUNTER/P0258944
10010 N Torrey Pines Rd
La Jolla, CA 92037
C.O.D. SHIPMENTS
Shipments requiring cash payment upon delivery are not accepted.
SYSTEMS & TECHNOLOGY
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ePROCUREMENT
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GENERAL POLICIES & PROCEDURES
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CONFIDENTIAL INFORMATION
In order to receive requests for quotes, information and proposals from Salk, suppliers shall agree to protect any confidential information contained in those requests per Salk’s Non-Disclosure Agreement (NDA).
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TERMS AND CONDITIONS OF PURCHASE
These general Salk Terms and Conditions of Purchase apply to every purchase by Salk. You can email SupplierInfo@salk.edu if you would like a copy emailed to you directly. If your company is unable to accept our terms as written, please contact the Procurement Director for further discussion. If you have executed a master contract with Salk, those terms and conditions shall apply as specified.
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INSURANCE
All suppliers performing services on-site must, at a minimum, sign Salk’s Release and Indemnification Agreement and submit all insurance documentation naming Salk as an additional insured and waivers of subrogation for the required types and amounts prior to beginning any work. Procurement will provide you with the agreement and any other necessary forms for you to sign and return along with the specified insurance documents as stated in the agreement.
As general guidance, suppliers are typically expected to carry the following minimum insurance types and levels, however they may be modified based on the type of work being performed, cost and risk:
- Comprehensive or Commercial General Liability Insurance including Products & Completed Operations with a minimum of $1,000,000 per occurrence and $5,000,000 in the aggregate, covering the actions of the supplier while on Salk Property and providing insurance for bodily injury, property damage and contractual liability.
- Business Automobile Liability Insurance with a minimum of $1,000,000 per occurrence, covering owned, hired and non-owned automobiles used by or on behalf of the supplier and providing insurance for bodily injury, property damage and contractual liability. Such insurance shall include coverage for uninsured and underinsured motorists.
- Workers’ Compensation and Occupational disease insurance coverage, including Employer’s Liability Insurance, the supplier is required to maintain under applicable laws
SAFETY
Suppliers working onsite must follow all Cal-OSHA requirements as well as the standards outlined in the Contractor Safety Manual provided by Salk’s Environmental Health & Safety Department. In order to comply with smoking ordinances passed by the city and county of San Diego, smoking is prohibited anywhere on Salk property. Children under 16 years of age are not allowed in the Salk laboratories. You will be escorted from the premises if you fail to comply with Salk’s Safety policies.
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SUPPLIER GUIDELINES
Procurement has outlined the following guidelines for all suppliers in order to give you the best opportunity to market your products and to create a positive working relationship with the Institute.
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SUPPLIER TRAVEL POLICY
If you receive pre-authorization to be reimbursed for travel expenses in connection with any purchase order, you must adhere to the terms outlined in Salk’s Travel Policy. Suppliers must provide receipts to be reimbursed for any expenses.
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SUPPLIER DIVERSITY
Not only does Salk Institute cherish and nurture the diverse culture of its own staff and researchers; it also understands and values the positive impact that small and diverse businesses have on our community and economy. Procurement Services seeks to offer qualified diverse suppliers the chance to compete fairly on project bids that are in their area of expertise.
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CALIFORNIA REQUIRED DISCLOSURES
The Salk Institute abides by and encourages all Suppliers doing business with The Salk Institute to review the requirements of the California Transparency in Supply Chains Act.
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SUPPLIER REGISTRATION PORTAL
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Salk’s Supplier Registration Portal is available through the Institute’s eProcurement System, SalkShop, which is powered by SciQuest. This portal is designed to allow suppliers to:
- Register online to be considered as a potential supplier for Salk.
- Manage your own company and business information, such as addresses, contacts, diversity classification, insurance and other required data.
- Receive solicitations to submit information, quotes or proposals in your area of expertise.
- Submit invoices and review invoice status online.
Before you begin the basic registration process we recommend that you have the following information and documents readily accessible:
- Addresses, phone numbers, and email information
- Dun & Bradstreet (DUNS) Number
- Basic business information, such as the legal structure, Tax ID number, number of employees, contractor licenses, etc.
- List of commodities and services you are qualified to supply
- Diversity information and certifications (if applicable)
- Additional contacts for your company
By entering and submitting information in this portal you are certifying that you have read, understand and agree to the information contained in this “How to do Business with Salk” website and that you are authorized to complete the registration questionnaire and contractually bind your company.
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COMPETITIVE BID REQUESTS & CONTRACT OPPORTUNITIES
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Salk’s Procurement Services Department uses three types of competitive bid requests; Requests for Information (RFI), Request for Quotations (RFQ) and Request For Proposals (RFP). Suppliers may qualify during the competitive process. All responses must address the stated requirements for service, quality, capacity and price and follow the process as outlined in the request documents for a response to deemed responsive and responsible.
CONTACT US
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